Sunday Before

The worship leader will create a Telegram chat the Sunday before, sending through the vision and songs, giving the team an opportunity to pray into the services. Please seek the Lord on your worship leader’s vision so that we can serve united!

Note: the worship and sound team have a rehearsal on Thursday nights, you are not required to be there. There will be some messages in the chat about this but feel free to disregard them.

Between Thursday and Saturday

The service coordinator lead will send a run sheet run-through on Thursday afternoon explaining the flow and details of the upcoming Sunday. It is your responsibility to watch this, read through the run sheet and prepare well, becoming familiar with it so you can be confident in leading and presenting it to the platform teams.

Understand that preparation is ministry, pray about the upcoming Sunday and seek the Lord, being intentional about spending time with the God prior and coming already full so we can serve out of overflow. 

Sunday Of

• 6:45 am - Service Coordinator arrives

  • Completes pre-rally checklist

• 7:30 am - Team Rally

• 7:45 am - Platform Rally

• 8:00 am - Rest & Prepare

• 8:25 am - Ready to start

• 8:30 am - Oversee the environment!

• 10:20 am - Service 1 Debrief - Sharpen to Implement

• 10:30 am - Service 2 begins, every person matters.

• 11:55 am - Service 2 Debrief - Prepare for Future

• 12:05 pm - Post service pack up

BEFORE Team Rally

• Collect coffee orders

• Confirm SCO & MD in-ear levels

• Aircon’s are 20° HIGH in the;
  ◦ Foyer
  ◦ Auditorium
  ◦ Cafe
  ◦ Mothers room
  ◦ Crèche

• Download run sheet into iPad files - custom copy changed to portrait (this is what you will use to write on and edit)

• Print run sheets
  ◦ Platform preset 3x A4 double sided
  ◦ MC preset 1x A5short edge double sided

• Confirm slides are complete and videos tested

• Check in with all heads of departments / team leaders and call any volunteers that haven’t arrived yet
  ◦ Cafe
  ◦ Connections
  ◦ Seedlings room
  ◦ Sprouts room
  ◦ Set up team
  ◦ Sound / screens

• MC & Preach mics ready (check battery at sound desk on mini iPad - ask sound team if needed)
  ◦ Put the microphone foam covers on - don’t pull too hard please they are very fragile

• TV on in foyer (make sure it’s on input HDMI3 and blue stream is on)

• AirPlay into green room TV

• Wireless foyer mic is with rally leader (if Ps Alex isn’t available ask Ps Ryan, then Josiah)

Select a song for rally from “Team Rally” Spotify playlist. Start playing song while rally leader is speaking on low volume and gradually bring the volume up until the chorus. Then queue “1 hour of soaking in His presence”

DURING Team Rally

• Manage Mic level

• Manage music level
  

AFTER Team Rally

• Hand over music to connections leader
  ◦ Auditorium playing in the;
  ◦ Foyer
  ◦ Chapel
  ◦ Cafe
  ◦ Background Music playing in the;
  ◦ Car park
  ◦ Cafe doors open
  

PLATFORM Rally

• Guest speakers and additional speakers are present

• Confirm;
  ◦ Confirm who is leading each song according to the runsheet (for sound team)
  ◦ WL - Worship finishing high or low?
  ◦ MD - confirm they will tell me when MC and preacher need to come up
  ◦ Pulpit - ask a Background Vocal (who is closest to green room?) Could you please set them up for the MC during minute mingle
  ◦ Preacher - particular point for the worship team to come up on?
  ◦ Ministry time - preacher any particular song you would like played? Confirm with WL
  ◦ Preacher - is there an altar call ministry time today?
  ◦ Worship team let’s engage with the praise report, prepared to do a crash
  ◦ Batteries!
  ◦ New / guest speakers - explain to keep the mic very close to lips, 1cm from lips
  ◦ MC and slides - any new slides? Test videos (fill to fit)? Do we have it and have we tested it?
  ◦ Screens have songs, verses, announcements and preaching slides
  ◦ All transitions
  ◦ Service emphasis/es (WL or Preacher to confirm)
  ◦ End of service flow & playlist
  

PRE Service

• Confirm sound output is to ‘Auditorium’

• 10 MIN Countdown music playing

• Confirm stage hand’s tasks are complete:
  ◦ 8 Reserved signs out - 2nd row
  ◦ Bottled water / Preacher bottle full
  ◦ Welcome card & fresh start prepped for MC
  ◦ Air-cons are all on

DURING Service

• Preacher announcements (beginning of intro)
  ◦ Any new babies?
  ◦ Any recently engaged/married?

• Tell sound team each time a mic needs to be on (preacher mic, mc mic)

• Coordinate pulpit, mics and transitions (inc mic levels)

• Manage altar, space and catchers (flow, no traffic jams)
  

Service 1 Debrief - Sharpen to Implement

• Number of decisions

• Atmosphere observations (temperature check - focus on the room were they singing, engaging to mic or chatting)

• Feedback/Successes to implement

• WL, MD & Sound Desk Feedback/Celebrations

• Let’s check batteries!
  

Service 2 Debrief - Prepare for Future

• Number of decisions for Jesus

• Atmosphere observations (temperature check - focus on the room)

• Feedback/Celebrate preparation

• WL, MD & Sound Desk Feedback/Celebrations
  

Post-Service

• SCO, Preacher & MC mics away

• All run-sheets thrown away

• Untick all checklists above

• Send service coordinator leader a quick message overview of how the morning went (either text or voice message)

• Turn off green room lights and aircon

Dress Code:

We come to our Sunday services dressed modestly and to honour God, we want to present ourselves well and prepared. 

Practically, that means no shorts and no low-cut necklines that may show cleavage. Crop tops are not acceptable. Nothing that’s too tight, short, or revealing. 

Clothing with prints and patterns are acceptable, unless they have language or images that may be offensive or inappropriate.

We respect everyone’s styles and personalities, however, please dress to ‘blend in’, rather than to ‘stand out’ - we want our congregation’s focus to be on Jesus!

If unsure, please feel free to ask our leaders at any time.

Blue Card:

All volunteers at hm.church are required to have a blue card issued by the Government. This is free and easily accessible. Once you have applied for a blue card, please provide your name, date of birth, card number and expiry date to your team leader. If you don’t yet have a Blue Card go here for more info.

Punctuality:

Your reliability sets the tone for the team. Please arrive on time and stay until the service is complete and your pack up is done, we encourage you to linger and connect with our people, your connection means a lot! If you are unable to attend or will be late, let the worship leader know as early as possible.

Communication:

We use Telegram for Sunday updates and team communications. We believe in honouring each other's time and effort so we expect responses to communications.

Elvanto is our database system where you can find rosters and runsheets. Please refer to this for your weekly roster and runsheet.